Resources

Compliance resources for SMEs

Soteriaa resources help SMEs understand how to organise compliance records, track deadlines, manage evidence, and move away from scattered spreadsheets and folders.

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What these resources cover

Compliance resources from Soteriaa explain how SMEs can track documents, deadlines, evidence, and recurring compliance tasks across workflows such as welding compliance and UK sponsor compliance. These guides support better record keeping and workflow visibility, but they do not replace legal, immigration, or technical advice.

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UK sponsor compliance

Sponsor compliance guides.

How to keep sponsored worker records, right-to-work checks, and visa dates organised and visible.

Sponsor audit preparation: the real cost

Budget for sponsor audit preparation with a five-worker example: £840 in internal time, a separate professional review fee and optional record software.

BrightHR pricing (2026)

BrightHR's displayed package prices, headcount-dependent quote structure and the questions a sponsor employer should ask about HR support and record tracking.

BreatheHR pricing (2026)

Breathe's six UK core-HR price bands, employee and HR-user allowances, VAT and add-on boundaries, with a sponsor-employer buying example.

What a sponsor licence revocation costs: worked example

A transparent £19,900 illustrative disruption budget separating extra cash costs, internal time and excluded losses. Not a fine, average claim or customer case study.

Immigration solicitor vs compliance software: cost comparison

Compare a published solicitor audit fee with Soteriaa's annualised sponsor subscriptions. Legal advice and record software have separate scopes and can be budgeted together.

UK party immigration-policy tracker (2026)

A dated sponsor-records tracker separating current government guidance and bills from six parties’ proposals, with primary sources and conditional review questions.

Labour / Government sponsor-duty changes (2026)

Current sponsor guidance, scheduled right-to-work changes, the Immigration and Asylum Bill and proposed settlement reform, separated by status and source date.

Conservative immigration policy: sponsor records (2026)

What Conservative immigration announcements could mean for future sponsor-record reviews, and why announcements do not change current worker permission or duties.

Reform UK immigration policy: sponsor records (2026)

A sourced snapshot of Reform UK permission and employer-levy proposals, with conditional record-review questions and a clear distinction from current obligations.

Green Party immigration policy: sponsor records (2026)

Green Party pledges on visa fees, minimum income requirements and the hostile environment, and why none of them changes a sponsor record-keeping duty.

Liberal Democrat immigration policy: sponsor records (2026)

Worker mobility between employers is the Liberal Democrat position closest to sponsor records. A conference remark is not an adopted policy, and no current duty changes.

Restore Britain immigration policy: sponsor records (2026)

Restore Britain proposes ending the benefits of indefinite leave to remain and revocable conditional status. Why an existing settled-status record must not change now.

Immigration white paper tracker: what is in force (2026)

A dated tracker separating the 2025 immigration white paper measures now in force from those still scheduled or unresolved, with the record question for each.

Skilled Worker salary thresholds and going rates (2026)

The general and discounted Skilled Worker salary thresholds, the separate going-rate test, and per-pay-period assessment, with rule references from Appendix Skilled Worker.

SMS reporting deadlines: every sponsor window on one page (2026)

Every sponsor reporting duty and its deadline in working days, with paragraph references from Part 3 of the sponsor guidance, updated 2 September 2026.

Civil penalty levels for illegal working (dated, 2026)

Current civil penalty levels for employing an illegal worker, the fast payment reduction, and how the statutory excuse depends on evidence you retained.

Care-worker route: current status for sponsors (2026)

Overseas recruitment for care-worker roles closed in July 2025 and in-country switching runs to July 2028. What is open, what is closed, and what each means for records.

Best sponsor compliance software for care homes (2026)

Care workers can now be sponsored only from inside the UK, and CQC registration is a licence condition. Compare sponsor software for care providers against the records those rules create.

Best sponsor compliance software for recruitment agencies (2026)

An agency can sponsor only its own staff, not the candidates it places. Compare sponsor-record and right-to-work tools for recruitment agencies, with the 1 October 2026 changes.

Best sponsor compliance software for hospitality (2026)

Chef, restaurant, hotel and bar-manager roles are closed to new sponsorship. Compare software for keeping an existing sponsored hospitality team compliant, pay period by pay period.

Borderless pricing (2026)

Borderless uses bespoke pricing. Compare published worker allowances, identify conflicting seat and contract wording, and prepare a written quote request.

SponsorFort pricing (2026)

SponsorFort lists £99, £249 and £449 monthly plans plus VAT. See worker and seat allowances, promotional caveats and what to ask before subscribing.

SMS System pricing (2026)

The commercial SMS System lists £39.99 or £79.99 monthly plus £5 per sponsored employee, excluding VAT. See calculated totals and the official-system distinction.

WPC HR pricing (2026)

WPC HR lists £100, £250 and £350 monthly plans excluding VAT, by total employees. Every plan has the same features; audits and set-up are billed separately.

Sponsor licence record keeping

What Appendix D requires a licensed sponsor to keep, for each sponsored worker and for the organisation, mapped to the record and its official source.

Sponsor compliance pricing

See the current Sponsor Compliance plans and sponsored-employee allowances.

Sponsor compliance for care homes

How care homes, domiciliary care providers, and adult social-care employers can use Soteriaa for sponsor records.

Right-to-work check tracking

How to track right-to-work checks: what to record, why follow-up dates matter, and how a workflow tool keeps evidence and re-check dates visible.

Visa expiry tracking

How employers keep visibility of sponsored worker visa dates, right-to-work follow-up dates, and renewal or reporting actions, and how a workflow tool helps centralise expiry dates and follow-ups.

Sponsor rules changes

A dated index of UK sponsor rules changes since March 2026: Appendix D employment-rights records, the pay-period salary rule and eligible roles.

Appendix D explainer

From March 2026, Appendix D requires sponsors to keep evidence they told sponsored workers about their employment rights. What it requires and what to do.

HMRC & Home Office data sharing

From 8 April 2026 the Home Office checks sponsored-worker salary against HMRC data, and the pay-period rule tests each pay period. What to check.

Director liability & sponsor compliance

Breaching sponsor duties risks the licence, not prison, but a director can be criminally liable for illegal working (2006 Act). Two different regimes.

Best sponsor compliance software

Nine UK sponsor licence compliance tools compared on price, worker limits and what each tracks. Supplier prices checked October 2026.

Sponsor software under £100

Sponsor compliance software under £100 a month, worked out at 5, 20 and 21 sponsored workers with VAT and annual billing. Prices checked October 2026.

Visa & right to work tracking

Track sponsored employees' visa expiry and right-to-work recheck dates, store the evidence, and get alerts before a date is missed. Free trial.

Soteriaa vs spreadsheets (sponsor)

Evaluate spreadsheets and Soteriaa for UK sponsor compliance records: sponsored workers, right-to-work checks, visa expiry dates, document evidence, and follow-up actions.

Soteriaa vs UKVICAS

Soteriaa and UKVICAS compared for UK sponsor compliance: worker records, visa and right-to-work tracking, evidence, HR breadth and pricing.

UKVICAS alternatives

Alternatives to UKVICAS for UK sponsor licence compliance software, including Soteriaa, LuwaSuite, SponsorSafe, SMS System, and Sponsicore.

Welding compliance

Welding compliance guides.

Practical guides on welder qualifications, continuity, WPS and WPQR, EN 1090 and ISO 3834 record control.

How to choose welder qualification software

How to choose welder qualification software: when a spreadsheet, a module in a larger welding or ERP system, or a dedicated tracker fits your shop.

Best welder qualification tracking software (2026)

Best welder qualification software compared: WeldPad, WeldCloud Notes, Elenchon Atlas, WeldEye, WeldTrace and Soteriaa. Checked October 2026.

Best welding documentation software for small fabricators

Best welding documentation software for small fabricators, compared by layer: records, procedure tools and full systems. Vendors checked October 2026.

WeldNote pricing

WeldNote is now WeldCloud Notes. See the active WeldCloud Traceability bundle price, why older WeldNote plan prices still appear, and how its named-user model differs from Soteriaa.

WeldEye pricing (2026)

Published WeldEye module prices, licence questions to resolve and a practical way to compare a quote with a focused welding records workspace.

EN 1090 Software Compared: FPC Systems and Welding Records

EN 1090 software compared: FPC systems vs welding record tools, checked October 2026, with answers on digital records and how long to keep them.

WeldTrace pricing (2026)

WeldTrace now uses a tailored quotation flow. Prepare your users, storage and workflow requirements without relying on historical plan prices.

ISO 9606 records

A practical guide to the fields commonly tracked on ISO 9606 welder qualification records, including scope, dates, supporting documents, and common spreadsheet gaps.

Continuity confirmation

What ISO 9606-1 continuity confirmation requires, who signs it off, how often, and what a welder continuity log should record.

Revalidation vs continuity

A plain-English guide to the difference between welder continuity confirmation and revalidation, including the fields teams usually track and the risks of mixing them together.

WPS vs WPQR

A WPS tells the welder how to weld; a WPQR (PQR under ASME IX) proves the procedure works. Plain-English differences, plus WPQ and WQTR explained.

Welder qualification fields

Every field on an ISO 9606-1 welder qualification certificate, what it records, where registers commonly get it wrong, and which fields a register needs structured.

WPS fields

Every field on an arc-welding WPS under ISO 15609-1, what it controls, where WPS documents commonly go wrong, and which fields a register needs structured.

WPQR fields

Every field on an ISO 15614-1 welding procedure qualification record: identification, range of qualification, test results and certification, with common record errors.

NDT personnel certificate fields

The fields on an ISO 9712 NDT personnel certificate, the employer records that sit beside it, and how validity, renewal and recertification dates work.

FPC evidence record fields

A practical field guide to linking factory production control evidence with the product, job, material and welding records it supports.

Calibration record fields

Understand the fields in a calibration or validation record for welding equipment, from equipment identity and measured parameters to result and due date.

EN 1090 welding records

A practical EN 1090 welding record-control guide covering welder qualifications, continuity, WPS and WPQR references, supporting documents, and common spreadsheet gaps.

ISO 3834 welding quality records

ISO 3834 documentation explained: which welding quality records fabricators control, what documentation software should do, and what it should not claim.

Welding compliance checklist

A practical checklist of the welding records fabrication businesses commonly track, including welder qualifications, continuity, WPS, WPQR, supporting documents, and common spreadsheet gaps.

Cosmetics

Cosmetic product information file guides.

What a cosmetic PIF must contain, how long to keep it, how it relates to the safety report, and the software options. Cosmetics tracking is not available yet.

Cosmetic PIF checklist

Cosmetic PIF requirements as a checklist: the five Article 11 contents, what a Responsible Person should check, and where GB and EU rules differ.

Cosmetic PIF retention and updates

Cosmetic PIF retention period: ten years after the last batch is placed on the market. When to update a PIF, with a fictional worked example.

CPSR vs PIF

CPSR vs PIF: the safety report is one part of the product information file. Who prepares each, where it sits and when it is updated, with sources.

Cosmetic PIF software compared

Cosmetic PIF software comparison: five vendors compared on what they say their software does for the PIF, and published prices, checked October 2026.

GDP for wholesale dealers

Good Distribution Practice record guides.

Inspection checklist, documentation, Responsible Person and licence records, deviations and CAPA, temperature excursions, and a neutral software comparison. GDP tracking is not available yet.

GDP inspection checklist

GDP inspection checklist for UK wholesale dealers: a self-inspection list by GDP chapter, how MHRA inspections run and what past findings looked like.

GDP documentation requirements

GDP documentation requirements for wholesale distributors: record keeping, SOPs, training and supplier qualification records, with five-year retention.

Wholesale dealer licence records

Wholesale dealer licence requirements in the UK: WDA(H) conditions, what the Responsible Person must do and which records to keep, from MHRA guidance.

GDP deviation and CAPA records

GDP deviation and CAPA records for wholesale dealers: what the guidelines require, what a record should show and what inspectors have cited.

GDP temperature excursion records

GDP temperature excursion records: what to keep for monitoring, alarms, calibration, mapping and excursions, from the EU GDP guidelines and MHRA findings.

GDP software compared

GDP compliance software comparison: five products compared on what each vendor says it does for GDP, and published prices, checked October 2026.

Food contact materials

Food contact declaration and record guides.

Declarations of compliance, supporting documentation with GMP and traceability records, migration test records, and a neutral software comparison. Food contact tracking is not available yet.

Food contact declaration of compliance

Food contact declaration of compliance in GB: when one is needed, what Annex IV of plastics Regulation 10/2011 says it must contain, and when to renew it.

Food contact supporting documentation

Food contact supporting documentation in GB: what evidence must back a declaration, plus the GMP and traceability records the regulations ask for.

Food contact migration test records

Food contact migration testing requirements for plastics in GB: limits, simulants, test conditions and what a migration test record should show.

Food contact software compared

Food contact compliance software comparison: four software and service options on what each vendor says it does and published prices, checked October 2026.

Feed and grain assurance

UFAS, FEMAS and TASCC audit guides.

Audit preparation checklists for FEMAS, UFAS and TASCC, a neutral comparison of the three schemes, and feed hygiene record keeping. Feed and grain tracking is not available yet.

Comparisons and alternatives.

Honest comparisons against spreadsheets, shared folders, and current sponsor software alternatives.

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Have a question?

The FAQ gives short, practical answers about pricing, data, imports, welding compliance, and UK sponsor compliance, including what Soteriaa does and does not do.

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