Sponsored worker management
Sponsored worker management software: records, evidence and dates in one place
Soteriaa's sponsored worker management software keeps one record per sponsored worker, with their documents, evidence and key dates, so you can see what is missing before the Home Office asks. It is part of Soteriaa's sponsor licence compliance software and works beside the HR system you already use.
Last updated .
Import and review
From existing files to a reviewed worker record
Start from the documents you already hold rather than retyping them.
1
Upload a document
Add a passport copy, visa or eVisa evidence, share-code result or CoS document (PDF or image) to the worker and choose its evidence type.
2
Review what is extracted
Soteriaa's AI proposes the fields it reads, such as name, document number and expiry date, and flags when the document does not look like the expected type or the name does not match the worker. It does not judge whether a document is genuine or valid.
3
Confirm and save
Correct anything that is wrong, then file it. Nothing is added to the worker record until you confirm, and each changed field is written to the change log.
Fictional walkthrough · 8 October 2026
A five-worker walkthrough
Labelled fictional example: an invented employer with five invented sponsored workers. It shows the workflow, not real records or results.
1
Import one source
The HR manager uploads Worker 1's eVisa evidence, checks the extracted visa type and expiry date against the document, and files it to her record.
2
Expose a missing file
The worker list shows Worker 4's evidence checklist as incomplete: no right-to-work check record is on file yet.
3
Correct a follow-up date
Worker 2's right-to-work follow-up date was typed a month late. The manager corrects it on the worker record; the old and new values are kept in the change log.
4
Log the reviewed change
Worker 3's new contract is uploaded and marked as reviewed, which records a reviewed-document event in the change log.
5
Download the worker pack
The manager generates Worker 1's audit pack and saves it as a PDF (or an HTML/ZIP download). The pack lists the evidence by file name; it does not bundle the files themselves.
What stays manual in that walkthrough
Carrying out the right-to-work check, chasing Worker 4 for the missing document, deciding whether a change is reportable, and reporting it through the Home Office Sponsor Management System all stay with your team. Soteriaa records what was done and keeps the dates visible.
Skilled worker compliance
Skilled worker compliance, worker by worker
Skilled worker compliance comes down to holding the right records for each person and keeping them current.
Worker & CoS details
Identity, role, work location, salary and Certificate of Sponsorship reference.
Visa & right-to-work dates
Visa expiry and right-to-work follow-up dates, with alerts before dates lapse.
Document evidence
Right-to-work evidence and supporting files attached to the worker.
Absences and changes
Absence records and change events kept in context, with a reviewable change log.
Missing record visibility
An evidence-completeness count on each worker shows which expected documents are still missing.
Worker packs
Worker audit, lawyer, right-to-work and evidence-checklist packs from the stored record.
Sponsored employee compliance
Works beside your HR system
Soteriaa is sponsored employee compliance software, not a replacement HR platform.
Keep payroll, holiday and general HR in the system you already use. Soteriaa holds the sponsor-specific layer: the worker file, sponsor evidence, visa and right-to-work dates, change events and packs. A populated profile or complete-looking checklist does not establish compliance; check the official record-keeping guidance for your routes. The sponsored worker records guide explains what each file usually holds.
- One record per sponsored worker
- Evidence filed against the person it concerns
- Plans from £25/month for up to 5 sponsored workers
Boundaries
What it does not do
Soteriaa keeps the records; official actions and advice stay with you.
Soteriaa does not replace the Home Office Sponsor Management System, submit anything to the Home Office, assign Certificates of Sponsorship, perform right-to-work checks or ID verification, or give immigration advice. See the full sponsor licence compliance software overview and the guide to sponsor compliance record keeping.
FAQ
Sponsored worker management questions
What does Soteriaa keep for each sponsored worker?
Worker and employment details, Certificate of Sponsorship reference, visa expiry and right-to-work follow-up dates, right-to-work check records, document evidence, absences, change events and follow-up actions, all organised around the worker record.
Can I import the worker files I already have?
Yes. Upload a passport copy, visa or eVisa evidence, share-code result, CoS document or similar evidence as a PDF or image. Soteriaa's AI proposes the fields it reads from the document, you review and correct them, and nothing is added to the worker record until you confirm.
Can it show missing documents?
Yes. Each worker record and the worker list show how complete the worker's evidence checklist is, so gaps can be chased before a deadline or review. Workers marked as missing evidence also appear in the daily alert email.
Does Soteriaa guarantee sponsor compliance?
No. Soteriaa supports record keeping and workflow visibility. It does not guarantee compliance, submit to the Home Office, perform right-to-work checks or replace immigration legal advice.
Bring sponsored worker records into one place.
Try it with a fictional worker on a free trial before choosing a plan.