Plans, prices and billing by workspace

Tracking subscriptions are separate and are listed below. See Free documents vs tracked records.

Sponsor prices are flat monthly prices for a band of sponsored workers. The price does not change within a band. Every band includes every sponsor feature; the bands differ only in how many sponsored workers you can keep. Sponsor plans are billed monthly.

Sponsored workers whose employment status marks them as a leaver, ended or archived do not count towards the limit. If you are at the limit, adding another worker is refused and you are asked to move to a larger band. Existing records are kept.

Owner page: UK sponsor compliance.

The yearly price is billed once a year.

Owner page: Welding documentation.

Every plan includes every tracking feature: review dates, actions, evidence files up to 10 MB, record exports, daily email reminders, 100 document imports a month and 100 Ask Soteriaa questions a day. Annual: two months free when paid annually.

Owner page: Health and safety / RAMS.

Every plan includes every tracking feature: review dates, actions, evidence files up to 10 MB, record exports, daily email reminders, 100 document imports a month and 100 Ask Soteriaa questions a day. Annual: two months free when paid annually.

Owner page: HR and employment.

Every plan includes every tracking feature: review dates, actions, evidence files up to 10 MB, record exports, daily email reminders, 100 document imports a month and 100 Ask Soteriaa questions a day. Annual: two months free when paid annually.

Owner page: Commercial forms.

• RAMS, HR and commercial plan caps count records that are not closed. Archived, completed, paid, void, declined, ended, superseded, closed, recorded, sent and withdrawn records do not count.
• When you reach a cap, adding another record is refused with a message to archive one or upgrade. Records you already have are kept.
• A plan that does not include a record type refuses new records of that type only. Moving to a smaller plan never locks existing records.
• A plan that includes one user refuses a second invite. See Users and roles.

Plans marked "Not yet available" in the tables above cannot be bought. They are the plans for more than one user: RAMS Team, Commercial Team, HR Small and HR Growing. No date is promised.

• Each subscription starts with a 14-day free trial.
• Creating an account does not ask for a card. Stripe Checkout asks for a card when you start the trial.
• Nothing is charged until the trial ends. Cancel before it ends and you are not charged.
• When the trial ends the subscription starts and the card is charged the plan price.
• Only trialing and active subscriptions open the workspace. Any other subscription status keeps the workspace locked.

• Open Billing and select Manage billing. This opens the Stripe billing portal, where you can update your payment method, see invoices and cancel.
• The portal for every workspace is set up to cancel at the end of the billing period, and to show invoices and payment method updates. It does not offer plan changes. To change plan, contact Soteriaa.
• If a sponsor workspace is over a smaller band's limit, existing worker records stay and adding new workers is refused until the count is under the limit.
• Once a subscription has ended the workspace is locked. In the welding workspace, the owner or an administrator can still download the full archive after a subscription ends. See Exports and packs.
• You can start a subscription again from Billing.

• Welding: £1,910 a year, billed once a year.
• RAMS, HR and commercial: ten times the monthly price, shown as two months free when paid annually.
• Sponsor: monthly billing only. There is no annual sponsor plan.

The prices on this page are the plan amounts set in Soteriaa's billing configuration. Checkout does not turn on Stripe automatic tax, so VAT treatment is not decided in the product. If you need to know how VAT appears on your invoice before you subscribe, ask Soteriaa.

• Getting started: From creating an account to your first saved record and your first due date.
• Users and roles: Who can use an account today, and the roles that exist in each workspace.
• Free documents vs tracked records: What is free, what needs a subscription, and why a generated form is not a tracked record.
• What Soteriaa does and does not do: One table per workspace: what Soteriaa records and does, and what it does not do.
• All docs