Compliance records, forms, and audit packs for SMEs.
Soteriaa is a compliance workflow platform that helps SMEs track records, documents, deadlines, forms, and audit-ready evidence across workflows such as welding compliance and UK sponsor compliance.
Built for document-heavy workflows currently managed in spreadsheets, folders, and email.
MKMarek Kowalski · W-022 | Welder qual. | Revalidation | Overdue |
JHJames Holloway · W-014 | Continuity | Due 12 Jun | 11 days |
SCSophie Clarke · W-009 | Welder qual. | Current | Complete |
Compliance records are usually scattered everywhere.
Spreadsheets go stale
A tracker is only as current as the last person who remembered to update it. Expired records look identical to live ones.
Documents live in folders and inboxes
Certificates, evidence and forms scatter across shared drives and email threads — never linked to the record they belong to.
Audit packs are built at the last minute
When an auditor, customer or lawyer asks, assembling a clean pack becomes a frantic week of hunting and collating.
One workflow. Vertical-specific records.
Capture records
Structured records for each thing you track — people, procedures, assets, documents.
Upload evidence
Attach certificates and supporting files to the record they belong to.
Generate forms
Produce branded records and forms from templates, with no retyping.
Track deadlines
Expiries, renewals and missing evidence surface automatically.
Query & export packs
Ask plain-English questions, then export a tidy pack on demand.
Each workspace uses the same Soteriaa core, with templates and tracking logic adapted to the vertical.
Two live verticals, one platform.
Welding Documentation
Live workspaceTrack welder qualifications, continuity, WPS/WPQR records, weld logs, and audit-ready evidence packs.
- Welder qualification records
- Continuity tracking
- WPS/WPQR document control
- Audit pack generation
- Plain-English record search
UK Sponsor Compliance
Live workspaceGenerate and track sponsored worker records, visa deadlines, right-to-work evidence, and lawyer-ready packs.
- Sponsored worker records
- Visa & right-to-work deadline tracking
- Evidence checklists
- Worker and company packs
- Plain-English record search
Built for the compliance work SMEs actually do.
Template-based form generation
Generate consistent records and forms from versioned templates — no retyping, no drift.
Deadline & revalidation tracking
Every renewal and expiry watched and ranked, so nothing lapses unnoticed.
Document uploads
Attach evidence to the exact record, worker, asset or procedure it supports.
Structured records
Real fields you can filter, sort and query — not free-text cells in a sheet.
Audit-ready packs
Assemble an ordered evidence pack for an auditor, customer or lawyer in a click.
Plain-English querying
Ask questions across your records and get answers grounded in your own data.
Role-based collaboration
Give your team the right access to the records and packs they own.
Versioned templates
Update a template once; keep a clear history of what was issued and when.
A workspace for records, documents, alerts, and packs.
| Record | Type | Evidence | Deadline | Status |
|---|---|---|---|---|
JHJames Holloway · W-014 | Welder qual. | Complete | 12 Jun 2026 | Due soon |
MKMarek Kowalski · W-022 | Welder qual. | 1 missing | 20 May 2025 | Overdue |
DSDarren Singh · W-008 | Continuity | Complete | 25 Jun 2026 | Due soon |
SCSophie Clarke · W-009 | Welder qual. | Complete | Unlimited | Current |
Audit pack · Job A
14 records · PDF
Handover pack
Ready to export
From spreadsheets and folders to a real workspace.
- Manual reminders
- Expired records are easy to miss
- No standard pack format
- Hard to answer questions quickly
- Evidence scattered across inboxes
- Structured records
- Alerts and expiry tracking
- Generated packs
- Query records in plain English
- Evidence linked to the right person, worker, asset or document
Stop chasing compliance records across spreadsheets and folders.
See how Soteriaa helps your team stay organised, audit-ready, and in control.