What Soteriaa does and does not do
How to read this page
Each workspace has one table with two columns, "Soteriaa does" and "Soteriaa does not". Each "does not" row is also written as a plain sentence under the table so it can be read on its own.
Soteriaa does not give legal advice. For what the law requires, use official sources such as GOV.UK sponsor guidance, GOV.UK right to work checks, GOV.UK employing people and the Health and Safety Executive.
UK sponsor compliance
Soteriaa does not submit to the Home Office SMS, assign Certificates of Sponsorship, perform right-to-work checks or ID verification, or give immigration advice. The table below sets out what UK sponsor compliance does and does not do.
| Soteriaa does | Soteriaa does not |
|---|---|
| Soteriaa records each sponsored worker's visa, Certificate of Sponsorship and right-to-work check details that you enter. | Soteriaa does not perform right-to-work checks or ID verification. |
| Soteriaa tracks visa expiry, right-to-work follow-up and evidence expiry dates and emails a daily deadline digest. | Soteriaa does not submit anything to the Home Office Sponsor Management System (SMS). |
| Soteriaa holds the Certificate of Sponsorship number you enter against a worker. | Soteriaa does not assign Certificates of Sponsorship. |
| Soteriaa assembles audit packs from your records for you to review. | Soteriaa does not give immigration advice or decide whether you are compliant. |
In plain sentences
- Soteriaa does not perform right-to-work checks or ID verification.
- Soteriaa does not submit anything to the Home Office Sponsor Management System (SMS).
- Soteriaa does not assign Certificates of Sponsorship.
- Soteriaa does not give immigration advice or decide whether you are compliant.
Facts
- Price: Starter £25 a month (up to 5 sponsored workers), Team £79 a month (up to 20 sponsored workers), Unlimited £149 a month (no cap on sponsored workers). Each is a flat monthly price for its band.
- Limits: Every sponsored worker counts towards the band limit unless the employment status marks them as a leaver, ended or archived. Adding a worker beyond the limit is refused until you move to a larger band or a worker stops counting.
- Trial: 14-day free trial.
- Reminders: A daily email digest lists deadlines within 90 days and marks those within 30 days or overdue as urgent.
- Recipient: The digest goes to the sponsor alert recipients set in Settings (one or more addresses), otherwise the workspace alert email, otherwise the first member of the workspace.
- Escalation: There is no automatic escalation to a second person. Every recipient gets the same digest at the same time.
Owner page: UK sponsor compliance. Prices and limits are set out in Plans, prices and billing.
Welding documentation
Soteriaa does not certify welders, calculate or approve qualification ranges by code, or replace a welding coordinator. The table below sets out what Welding documentation does and does not do.
| Soteriaa does | Soteriaa does not |
|---|---|
| Soteriaa records welder qualification details, continuity dates and revalidation dates that you enter. | Soteriaa does not certify welders. |
| Soteriaa stores WPS and WPQR records with the values you supply. | Soteriaa does not calculate or approve qualification ranges by code. |
| Soteriaa links jobs to exact document versions, and an issued pack keeps the versions it was issued with. | Soteriaa does not replace a welding coordinator. |
| Soteriaa's free generator produces editable welding forms from the information you supply. | A generated form is not a live job record: Soteriaa does not create tracked records from generated forms. |
| Soteriaa keeps NDT reports and calibration certificates as documents you upload and link. | Soteriaa is not an ERP system, machine telemetry or NDT execution. |
In plain sentences
- Soteriaa does not certify welders.
- Soteriaa does not calculate or approve qualification ranges by code.
- Soteriaa does not replace a welding coordinator.
- A generated form is not a live job record: Soteriaa does not create tracked records from generated forms.
- Soteriaa is not an ERP system, machine telemetry or NDT execution.
Facts
- Price: £199 a month or £1,910 a year.
- Limits: The welding plan sets no cap on welders, qualifications or users. Each uploaded document can be up to 10 MB.
- Trial: 14-day free trial.
- Reminders: Continuity and revalidation reminder emails default to 90, 60 and 7 days before the due date, adjustable from 1 to 365 days, and are sent again once the date is overdue.
- Recipient: Each reminder goes to one address: the alert email set in Settings, otherwise the workspace owner.
- Escalation: There is no automatic escalation to a second person.
Owner page: Welding documentation. Prices and limits are set out in Plans, prices and billing.
Health and safety / RAMS
Soteriaa does not identify hazards or approve controls. You supply them. The table below sets out what Health and safety / RAMS does and does not do.
| Soteriaa does | Soteriaa does not |
|---|---|
| Soteriaa records the sites, projects and assessments you add, with the hazards and controls you supply. | Soteriaa does not identify hazards. You supply them. |
| Soteriaa tracks review dates, follow-up actions and linked evidence. | Soteriaa does not approve controls or judge whether work is safe. |
In plain sentences
- Soteriaa does not identify hazards. You supply them.
- Soteriaa does not approve controls or judge whether work is safe.
Facts
- Price: RAMS Pro £49 a month or £490 a year (two months free when paid annually). RAMS Team is not yet available.
- Limits: RAMS Pro includes 1 user and up to 10 active sites or projects. Evidence files can be up to 10 MB, and every plan allows 100 document imports a month and 100 Ask Soteriaa questions a day.
- Trial: 14-day free trial.
- Reminders: A daily email digest lists items that are overdue or due today, items due in the next 30 days, and records with no evidence linked.
- Recipient: The digest goes to one address: the alert email set in Settings, otherwise the first member of the workspace.
- Escalation: There is no automatic escalation to a second person.
Owner page: Health and safety / RAMS. Prices and limits are set out in Plans, prices and billing.
HR and employment
Soteriaa does not give employment-law advice, run payroll or make employment decisions. The table below sets out what HR and employment does and does not do.
| Soteriaa does | Soteriaa does not |
|---|---|
| Soteriaa records employees and candidates, their documents, and probation and appraisal dates. | Soteriaa does not give employment-law advice. |
| Soteriaa tracks review dates, follow-up actions and linked evidence. | Soteriaa does not run payroll. |
| Soteriaa shows you what is on file and what is coming up. | Soteriaa does not make employment decisions or fitness decisions. |
| Soteriaa lets you attach the documents you upload to a person's record. | Soteriaa does not provide e-signatures and does not delete records automatically. |
In plain sentences
- Soteriaa does not give employment-law advice.
- Soteriaa does not run payroll.
- Soteriaa does not make employment decisions or fitness decisions.
- Soteriaa does not provide e-signatures and does not delete records automatically.
Facts
- Price: HR Micro £19 a month or £190 a year (two months free when paid annually). HR Small and HR Growing are not yet available.
- Limits: HR Micro includes 1 user and up to 10 employees or candidates. Evidence files can be up to 10 MB, and every plan allows 100 document imports a month and 100 Ask Soteriaa questions a day.
- Trial: 14-day free trial.
- Reminders: A daily email digest lists items that are overdue or due today, items due in the next 30 days, and records with no evidence linked.
- Recipient: The digest goes to one address: the alert email set in Settings, otherwise the first member of the workspace.
- Escalation: There is no automatic escalation to a second person.
Owner page: HR and employment. Prices and limits are set out in Plans, prices and billing.
Commercial forms
Soteriaa does not do accounting, process payments or file tax. The table below sets out what Commercial forms does and does not do.
| Soteriaa does | Soteriaa does not |
|---|---|
| Soteriaa records customers, suppliers and commercial documents with the amounts you supply. | Soteriaa does not do accounting. It is not a ledger. |
| Soteriaa records the status you set on a document, including paid. | Soteriaa does not process payments. Paid status is recorded by you. |
| Soteriaa tracks issue dates, due dates and review dates. | Soteriaa does not file tax or approve purchases. |
In plain sentences
- Soteriaa does not do accounting. It is not a ledger.
- Soteriaa does not process payments. Paid status is recorded by you.
- Soteriaa does not file tax or approve purchases.
Facts
- Price: Commercial Solo £29 a month or £290 a year (two months free when paid annually). Commercial Team is not yet available.
- Limits: Commercial Solo includes 1 user, with unlimited customers, suppliers and documents. Evidence files can be up to 10 MB, and every plan allows 100 document imports a month and 100 Ask Soteriaa questions a day.
- Trial: 14-day free trial.
- Reminders: A daily email digest lists items that are overdue or due today, items due in the next 30 days, and records with no evidence linked.
- Recipient: The digest goes to one address: the alert email set in Settings, otherwise the first member of the workspace.
- Escalation: There is no automatic escalation to a second person.
Owner page: Commercial forms. Prices and limits are set out in Plans, prices and billing.
Frequently asked questions
Does Soteriaa remind you, prepare the report, or submit it?
Soteriaa reminds you and records. It emails reminders about dates you have recorded, and it can assemble packs and summaries from your records for you to review and download. It does not submit anything to a regulator, the Home Office or any other body. You review and submit.
How does Soteriaa calculate deadlines?
Deadlines come from dates you enter, with one derived date. In the welding workspace the continuity date defaults to six calendar months after the date qualified (you can overwrite it), and the revalidation date is entered by you. In the sponsor workspace the dates are the visa end date, the right-to-work follow-up date and evidence expiry dates that you enter. In the RAMS, HR and commercial workspaces they are the review, due, start, end, probation, appraisal and evidence dates that you enter. Soteriaa then compares those dates with today's date: welding marks continuity due soon within 30 days and revalidation due soon within 90 days, sponsor marks deadlines urgent within 30 days and due soon within 90 days, and the other workspaces list items due in the next 30 days.
Do alerts escalate to a second person, and is there an audit trail?
No. There is no automatic escalation to a second person. A reminder goes to the address or addresses configured for the workspace, and nothing is passed on if it is ignored or missed. For the audit trail: document history records who changed a stored document, what changed and when, with an optional note; the welding workspace keeps a history for jobs and controlled procedure revisions; the sponsor workspace keeps an audit log and change history per worker; and the RAMS, HR and commercial workspaces keep an Activity log. Changes to welder and qualification records are not recorded in a change history.
Try it on your own records.
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