What sponsor licence compliance software does
Sponsor licence compliance software keeps the records a sponsor must be able to produce: who each sponsored worker is, what evidence you hold, and which dates are coming up. Employers looking for UKVI compliance software or UK immigration compliance software usually need one of three different jobs done, so it helps to separate them before comparing subscriptions.
Employer records
Sponsored worker files, evidence, dates, change events and internal review notes. This is what Soteriaa does.
Right-to-work checking
Carrying out the statutory check itself. You or your check provider do this; Soteriaa stores the record of the check.
Immigration case services
Visa applications, eligibility assessments and legal advice. These need an adviser, not records software.
Soteriaa is independent employer software with no Home Office endorsement, and a complete-looking file does not establish compliance. Check the Appendix D record-keeping guidance for your routes.
Sponsor licence management: your records, not the SMS
As sponsor licence management software, Soteriaa tracks your licence details, key personnel and every sponsored worker's file internally. Official transactions stay in the Home Office Sponsor Management System (SMS): Soteriaa does not submit anything to the SMS and does not allocate Certificates of Sponsorship.
Licence and key personnel
In Soteriaa: Record licence number, rating, review dates and who holds each role.
In the SMS: Changes to key personnel are reported through the SMS.
Certificates of Sponsorship
In Soteriaa: Record each worker's CoS reference and details against their file.
In the SMS: CoS are requested and assigned through the SMS.
Reportable changes
In Soteriaa: Log the change, the evidence and what your team did about it.
In the SMS: Your Level 1 or Level 2 user reports it through the SMS.
Built for small employers
Many sponsors are small businesses without an immigration compliance team. Plans are priced by the number of sponsored workers you manage, and every plan includes every sponsor feature.
Worked example: an employer with 5 sponsored workers
- Starter, £25/month, covers up to 5 sponsored workers: all five files, their dates, evidence, alerts and packs.
- Hiring a sixth sponsored worker means moving to Team, £79/month, which covers up to 20.
- Above 20 sponsored workers, Unlimited, £149/month, has no worker limit.
See sponsor pricing below, or compare options in the sponsor software under £100 guide.
How it works: import, review, track
1. Import
Upload a passport copy, visa or eVisa evidence, share-code result or CoS document (PDF or image) to the worker's file.
2. Review
Soteriaa's AI proposes the fields it reads, such as name, document number and expiry date. You correct them, and nothing is added to the worker record until you confirm.
3. Track
Confirmed dates feed the deadline view and a daily email digest of anything due within 90 days, with items due within 30 days marked urgent.
More detail: sponsored worker management and visa and right to work tracking.
Soteriaa provides document and workflow tools, not legal assistance or compliance advice. It helps organise records, evidence and deadlines; it does not determine compliance, certify records or submit official reports on your behalf. You review the information and remain responsible for required checks and submissions.
Sponsor records are too risky to manage informally.
Visa & RTW dates are easy to miss
A missed expiry carries real consequences — and a spreadsheet won't raise its hand.
Evidence is scattered
Passports, RTW checks and CoS details sit across inboxes and folders, never together.
Worker records are hard to assemble
Pulling everything for one worker — quickly — is painful when nothing is linked.
Costs are hard to understand
Fees, solicitor costs and renewals across the workforce are difficult to see in one view.
Lawyers need clean packs
Counsel often needs documents assembled in one tidy pack — not forwarded piecemeal.
Everything organised around the sponsored worker record.
Worker profiles
Visa & RTW deadlines
Certificate of Sponsorship
Evidence checklists
Reporting logs
Document uploads
Worker & company packs
Cost dashboard
Set up sponsor compliance records without a support call.
Give your team a clear path from sign-up to a usable workspace. Soteriaa helps organise company details, sponsor licence information, key personnel, sponsored workers, evidence, reminders and internal reviews.
Create your account
Start with a work email and choose who will own the sponsor compliance workspace.
What you’ll need
- Work email
- Company name
- Primary compliance owner
Where this helps: This gives the workspace a clear owner from day one, so reminders and setup tasks do not sit with an undefined user.
Add company details
Record the organisation details used to structure your sponsor compliance workspace.
What you’ll need
- Legal company name
- Trading name if different
- Main business address
- Primary contact details
Where this helps: This keeps records connected to the correct organisation, location and internal contact.
Add sponsor licence details
Add the licence information your team wants to track internally.
What you’ll need
- Sponsor licence number if already licensed
- Licence status
- Licence rating if known
- Relevant review or renewal dates
Where this helps: This gives your team visibility over licence-level details and dates without searching across separate spreadsheets or inboxes.
Add key personnel
Record the people responsible for sponsor licence administration and internal follow-up.
What you’ll need
- Authorising Officer
- Key Contact
- Level 1 User
- Level 2 User where relevant
- Internal HR or compliance contacts
Where this helps: This makes it clearer who owns each part of the process and who should receive reminders.
Add sponsored workers
Create worker profiles so records, dates and documents are organised around each person.
What you’ll need
- Worker name
- Job title
- Work location
- Start date
- Visa or permission expiry date where known
- Manager or internal owner
Where this helps: This helps your team see which workers have complete profiles and which records need attention.
Upload worker evidence
Organise worker documents and supporting records by person, type and review date.
What you’ll need
- Identity or right-to-work evidence
- Contract or role evidence
- Contact details
- Salary or employment evidence where tracked
- Internal notes or supporting documents
Where this helps: This reduces the risk of evidence being scattered across inboxes, folders and spreadsheets.
Set alert recipients
Choose who should receive reminders for upcoming dates and unresolved internal actions.
What you’ll need
- Default alert email
- HR or compliance recipient emails
- Reminder preferences
Where this helps: This helps reduce missed follow-ups by sending reminders to the people responsible for action.
Run an internal review
Check for incomplete profiles, missing evidence, expiring dates and overdue follow-ups.
What you’ll need
- Completed worker profiles
- Uploaded evidence
- Key dates
- Alert recipients
Where this helps: This gives your team a practical way to review gaps in Soteriaa records before they become harder to manage.
Where Soteriaa helps — and where it stops
More than deadline tracking.
Forms & tracking
Generate records, track deadlines, upload evidence, and prepare packs.
Cost intelligence
Model per-worker and total sponsorship costs, including fees, solicitor costs, and workforce-level impact.
AI assistant
Ask questions across worker records, deadlines, costs and missing evidence. It reads your records only and never changes them.
Understand the real cost of sponsorship.
Figures are illustrative estimates to help planning — not a quote or legal/financial advice.
Ask questions across your sponsor records.
What Soteriaa does not do
Soteriaa is operational software for organising records — not a law firm or a government portal.
Soteriaa does not
- Provide immigration legal advice
- Make compliance determinations
- Submit to the Home Office Sponsor Management System
- Allocate Certificates of Sponsorship
- Perform right-to-work checks or ID verification
- Replace an immigration lawyer
- Guarantee compliance
Soteriaa does
- Generate forms and packs
- Track user-configured deadlines
- Store evidence
- Surface missing records
- Help teams prepare information for internal review or legal counsel
Built for SMEs without a dedicated immigration compliance team.
HR managers
Operations managers
Office managers
Managing directors
SMEs with 5-50 sponsored workers
Learn more about sponsor compliance record keeping.
Record keeping guide
What sponsor records to track, and why.
Right-to-work tracking
What to record and why follow-up dates matter.
Visa expiry tracking
Keep visa and follow-up dates visible.
Sponsored worker records
What to keep in each worker file.
UK sponsor rules changes
A dated running record of changes affecting sponsors and their records.
Appendix D employment-rights evidence
What sponsors should retain to evidence employment-rights information.
HMRC–Home Office data sharing
How published guidance describes salary checks and payroll-data matching.
Director liability and sponsor compliance
A guide to the distinct administrative, civil, and illegal-working regimes.
Best UK sponsor licence compliance software
Nine UK tools compared on published price and worker limits.
Sponsored worker management
One record per worker: documents, evidence and dates.
Visa and right to work tracking
Expiry and recheck dates, with alerts before they lapse.
UK sponsor compliance questions.
How Soteriaa helps sponsor licence holders track records, deadlines, and evidence, plus where it stops.
Does Soteriaa replace the Home Office SMS?
Does Soteriaa submit reports to the Home Office?
Is Soteriaa immigration legal advice?
Who should set up the sponsor compliance workspace?
Can multiple people receive reminders?
What should I prepare before signing up?
Can we start if some records are missing?
Does completing setup mean we are compliant?
Compare sponsor compliance software.
Explore pricing, named comparisons, and alternative options before choosing the sponsor record-keeping workflow that fits your team.
Sponsor pricing
Review the published Starter, Team, and Unlimited plans.
Soteriaa vs UKVICAS
Compare sponsor record-keeping workflows and product focus.
Soteriaa vs IRS HR
Compare focused records software with HR and continuous compliance support.
Soteriaa vs SovoHR
Compare focused sponsor software with an all-in-one HR system.
Soteriaa vs WPC HR
Compare focused records software with a practitioner-backed HR compliance suite.
Soteriaa vs SMS System
Compare fixed employee-band pricing with active-worker metering and operational tooling.
Soteriaa vs Borderless
Compare focused sponsor software with a broader immigration operating layer.
Borderless alternatives
Compare focused software, HR-suite, sponsor-first and service-backed options.
SponsorFort alternatives
Compare price, guided workflows and different sponsor-compliance operating models.
SMS System alternatives
Compare per-worker pricing, operational workflow breadth and specialist alternatives.
BrightHR sponsor alternatives
Decide whether to keep BrightHR for HR and add a specialist sponsor records layer.
BreatheHR sponsor alternatives
Assess when Breathe's HR records are enough and when sponsor-specific workflow is useful.
Sponsor software under £100/month
Compare published price, headcount, VAT and annual-billing trade-offs.
LuwaSuite vs UKVICAS
Understand the distinction between two sponsor-compliance options.
UKVICAS alternatives
Browse relevant alternatives and buying trade-offs.
LuwaSuite alternatives
Compare alternative approaches to sponsor compliance record keeping.
To set up quickly, have a few details ready about your organisation, people and sponsored workers before you sign in.
- Company details
- Sponsor licence details
- Key personnel
- Sponsored worker list
- Worker evidence
- Important dates
- Alert recipient emails
You can start with partial information and complete missing records later.
Simple pricing for sponsor compliance records
Simple, honest pricing. Every plan includes the full platform — document extraction, expiry and renewal tracking, audit-ready compliance packs, and plain-English record search. Priced in flat bands: Starter £25/month for up to 5 sponsored workers, Team £79 for up to 20, and Unlimited £149 with no worker limit.
- Document extraction
- Expiry & renewal tracking
- Audit-ready compliance packs
- Plain-English record search
- Document extraction
- Expiry & renewal tracking
- Audit-ready compliance packs
- Plain-English record search
- Document extraction
- Expiry & renewal tracking
- Audit-ready compliance packs
- Plain-English record search
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