Comparison · Updated 9 October 2026
Soteriaa vs spreadsheets for welding qualification tracking
In a spreadsheet, finding every welder whose continuity lapses this month means filtering, sorting and checking dates by hand; in Soteriaa, those qualifications are already listed as due soon or overdue, and reminder emails go out before the date. This page compares that one task step by step. If you are deciding whether to move off the sheet at all, read the welding spreadsheet alternative guide.
Last updated . Reviewed by Soteriaa team.
Task comparison
Find every welder whose continuity lapses this month.
The same task done two ways. The spreadsheet column assumes a typical register with one row per qualification and a column for the last continuity confirmation.
On smaller screens, scroll the table sideways to see every column.
| Step | Spreadsheet | Soteriaa |
|---|---|---|
| 1. Work out the due date | Add or check a formula that adds six months to the last confirmation, and fix rows where it was overwritten | Next due is stored with each confirmation; it defaults to six months later and can be changed |
| 2. Narrow to this month | Filter or sort the due-date column, then scan for blanks and dates typed as text | Open Alerts: continuity due within 30 days shows as due soon, past dates as overdue |
| 3. Check who confirmed it last time | Only if someone kept the old values; a new date usually overwrites the previous one | Every confirmation is kept: date, who confirmed it, method, next due date and evidence link |
| 4. Tell the right person | Copy names into an email or a calendar entry by hand | A daily scheduled email to the workspace alert address, by default 90, 60 and 7 days before and when overdue |
| 5. Repeat next month | Start again, if someone remembers to | The daily run catches up if a run is missed; lead times can be set from 1 to 365 days |
Soteriaa does not decide whether a welder may keep welding. A supervisor confirms continuity manually; Soteriaa never derives it from production or weld data, and does not certify welders or calculate qualification ranges.
Where the spreadsheet is still fine
A handful of welders, one person who checks the sheet every week, and no need to show who confirmed continuity: a spreadsheet can do that job. The risk appears when the checking depends on memory, or when an auditor asks for the confirmation history behind today's date.
About this comparison
Soteriaa publishes this comparison and is one of the tools compared. For moving an existing register, including what to import, see the welding spreadsheet alternative.