Soteriaa provides document and workflow tools, not legal assistance or compliance advice. It helps organise records, evidence and deadlines; it does not determine compliance, certify records or submit official reports on your behalf. You review the information and remain responsible for required checks and submissions.
Designed around the standards your auditor already knows.
What welding documentation software should control
Welding documentation software should hold the records that prove a welder and a procedure are fit for the work, and warn you before any of them lapse.
- Welder qualifications to ISO 9606-1, ASME IX or AWS D1.1, with ranges entered as written on the certificate.
- Continuity confirmations: who confirmed, when, how, the evidence link and the next due date. Every confirmation is kept in the history.
- Revalidation dates, including 3-year, 2-year and unlimited bases.
- WPS and WPQR records, with each WPS linked to the WPQR that supports it. WPS, WPQR and certificates print to PDF.
- Scheduled email reminders 90, 60 and 7 days before a continuity or revalidation date by default, plus an overdue reminder.
v3 and v4 are document library versions, numbered separately from issued WPS revisions.
Jobs, document versions and packs
A job links to the exact version of each controlled document. An issued pack keeps the versions it was issued with, and the history shows who changed what, when and why.
- Jobs and weld records: reference, customer, drawing and revision, then each weld with its welder, qualification, WPS revision, inspection state and evidence links. Mismatches such as an overdue qualification raise review warnings; they don't decide eligibility.
- Version history on every supporting document: who edited it, when, which fields changed and the earlier file. A later library edit doesn't change the version a job recorded.
- Controlled WPS and PQR revisions: issue a numbered revision with its source document and reviewer notes. A new revision supersedes the last, and earlier ones are kept.
- Job traceability pack, issued after a reviewer confirms, exported as PDF or Word. It can be withdrawn with a recorded reason. It summarises and links the originals rather than bundling every file.
- Workspace export of the whole workspace or one job as CSV and JSON with the original files and a checksummed manifest. Owners and admins only.
Welding management and compliance software: where Soteriaa fits
If you are comparing welding management software or welding compliance software, Soteriaa covers the records layer: it is welding records software for qualifications, continuity, revalidation, procedure documents and job traceability. It is not ERP, machine telemetry, NDT execution or a code engine, so it does not plan production, read weld data from machines, run inspections or check ranges against a code.
For EN 1090 and ISO 3834 fabricators it keeps the welder and procedure records your quality system relies on. It is not a full QMS or FPC system and does not make your factory production control conform to EN 1090.
Moving from spreadsheets and folders
Spreadsheets don't warn you, and by the time a lapsed qualification shows up it's usually in front of an auditor. If that's where your records live now, see the welding compliance spreadsheet alternative. You can import welders from a spreadsheet and qualification certificates from PDF, reviewing each one before it's saved.
Expiry dates hidden in rows
Continuity and revalidation dates sit buried among hundreds of cells, with nothing to raise a hand when a window closes.
Evidence across folders
Continuity confirmations and certificates scattered across shared drives, emails and filing cabinets.
WPS / WPQR links hard to trace
Which qualification record actually backs this procedure? The trail an auditor wants is rarely one click away.
Forms recreated by hand
The same certificate retyped for every welder, every time — slow, and easy to get wrong.
No single view of risk
No one place that answers the only question that matters before an audit: what needs attention right now?
From record, to alert, to printable form.
Add or import records
Enter welders and qualifications, or upload completed qualification PDFs for Soteriaa to extract.
Track continuity & revalidation
Due-soon and overdue dates surface automatically, drawn from the records themselves.
Generate documents
Produce certificates, WPS, WPQR and custom forms as clean, branded, print-ready outputs.
Ask & find instantly
Ask plain questions and get answers grounded in your own saved records, with sources.
Everything needed to keep welding records under control.
Welder qualification tracking
Every ISO 9606 record with its ranges of approval, entered as written on the certificate, in one register.
Continuity & revalidation alerts
See what lapses next, ranked by urgency, instead of trusting someone's memory.
WPS & WPQR records
Procedures linked to the qualification records that support them — traceable end to end.
Custom form template builder
Build the forms your shop issues, pulling values straight from your records.
Uploaded PDF template mapping
Upload a PDF; Soteriaa detects fields and suggests mappings to your data for you to review.
PDF import & extraction
Turn a stack of qualification PDFs into structured records you confirm before saving.
Printable, PDF-ready outputs
Clean, branded HTML documents ready to print or save for internal records and audits.
Grounded record chat
Ask questions and get answers drawn only from your saved records, with the source cited.
Built around real welding record workflows.
Not a generic form tool bent into shape — the data model speaks the language of the standards your quality system runs on.
Soteriaa helps manage and generate records from your company data. It does not replace approved certification decisions or original signed documents.
Use your own forms, not just ours.
Build templates inside Soteriaa or upload your own PDF forms. Soteriaa detects likely fields, suggests mappings to your records, and shows you the resolved values to review before you save.
- Field detection on uploaded PDFs, with suggested record mappings.
- Resolved-value preview so you confirm what each field will read before saving.
- Your branding on every generated document.
Know what's overdue, due soon, and current.
Track continuity and revalidation deadlines from the records themselves — not from someone's memory. Active rules decide the lead time; every due date links straight to its qualification and certificate.
- Overdue, due soon and current on one view.
- Active rules for 30-day continuity and 90-day revalidation lead times.
- Certificate links from every record in the list.
Scheduled email reminders run daily: 90, 60 and 7 days before by default (adjustable from 1 to 365 days), plus an overdue reminder. You can switch them off.
Ask questions without losing the audit trail.
Answers are grounded in your saved company records — and every answer cites the records it came from, so you can check the source in a click.
For fabricators who need control, without enterprise overhead.
Structural steel fabricators
EN 1090 shops that live and die by their execution records.
Small welding businesses
Teams that have outgrown the spreadsheet but don't want a heavyweight QMS.
Responsible Welding Coordinators
The person accountable for every qualification staying valid.
Quality managers
Preparing for surveillance audits without a fire drill each time.
EN 1090 / ISO 3834 teams
Anyone whose certification depends on clean, current records.
Click through a real seeded workspace.
Explore the product with sample data for an EN 1090-2 / ISO 3834-2 fabricator. Nothing you do is saved.
| Welder | Process | Standard | Revalidation | Continuity |
|---|---|---|---|---|
JHJames Holloway · W-014 | 135 MAG | ISO 9606-1 | Current | in 11 days |
MKMarek Kowalski · W-022 | 141 TIG | ISO 9606-1 | Overdue | Current |
SCSophie Clarke · W-009 | 135 MAG | ISO 9606-1 | Unlimited | Current |
What Soteriaa does not do
- It does not certify welders or qualify procedures. That stays with your examining body.
- It does not calculate, check or approve qualification ranges against ISO 9606, ASME IX or AWS D1.1. Ranges are entered as written on the certificate or WPQR.
- It does not work out continuity from weld or production data. A supervisor confirms it and Soteriaa records it.
- It is not ERP, machine telemetry or NDT execution software.
- It is not a full QMS or FPC system, and it makes no EN 1090 conformity claim.
- It does not import WPS or WPQR PDFs yet. PDF import covers welder qualification certificates.
- A traceability pack does not confer qualification or engineering approval. Review warnings on a job don't decide whether a welder is eligible.
Straight answers.
What does Soteriaa track?
Does Soteriaa certify welders?
Can I use my own PDF forms?
Can I import existing qualification PDFs?
Does it support WPS and WPQR?
Is this for EN 1090 or ISO 3834 companies?
Can I export or print records?
Is the AI chat grounded in my data?
Simple pricing for welding compliance records
One workspace for welding qualification records, continuity tracking, WPS/WPQR records, jobs and traceability packs, templates, documents and reminders.
Best for teams that want to start monthly and validate the workflow before committing annually.
- Welder qualification records
- Continuity and revalidation tracking
- WPS and WPQR records with controlled revisions
- Jobs, weld records and traceability packs
- Document storage, version history and templates
- Deadline reminders
- Workspace export (CSV, JSON and original files)
Pricing excludes VAT where applicable. Annual plan is paid upfront.
Compare the record workflow before you buy a wider platform.
See how Soteriaa's focused documentation workspace differs from current welding software options with broader document, project, machine-data, or production-management scope.
Soteriaa vs WeldNote
The current WeldCloud Notes successor comparison.
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Focused records versus machine-connected quality management.
Read comparisonSoteriaa vs WeldTrace
Records and deadlines versus welding ERP and turnover workflows.
Read comparisonSoteriaa vs WeldCloud
Focused record control versus Notes, Fleet, Productivity and Assembly.
Read comparisonSoteriaa vs ProWrite
Records and evidence versus code-assisted procedure authoring.
Read comparisonWeldNote vs WeldEye
A neutral current-product comparison for a legacy WeldNote search.
Read comparisonWeldNote alternatives
Migration choices from WeldNote to its successor or another product direction.
Read comparisonWeldEye alternatives
Alternatives organised by the quality, records or production layer being replaced.
Read comparisonWeldTrace alternatives
Alternatives organised by how much project and fabrication workflow you still need.
Read comparisonWelding software pricing guides
Current price structures for WeldNote, WeldEye and WeldTrace.
Read comparisonQualification tracking guide
Best-fit qualification tracking software categories for 2026.
Read comparisonSmall fabricator guide
Match the record system to the scope your workshop actually needs.
Read comparisonStart with your next expiring qualification.
Bring your records into one register and let the dates manage themselves.