The product
One workspace for compliance records, documents, deadlines, and follow-up tasks.
Soteriaa is compliance record keeping software for SMEs. It gives each workflow a structured workspace for records, people, documents, deadlines, evidence, and follow-up tasks — starting with welding documentation and UK sponsor compliance.
Dashboard, records, and document workflows
The live app already covers records, documents, alerts, templates, imports, generated outputs, packs, chat, billing, and settings across the current workflows.
Soteriaa is compliance record keeping software for SMEs. It gives each workflow a structured workspace for records, people, documents, deadlines, evidence, and follow-up tasks — starting with welding documentation and UK sponsor compliance.
2
live workflows today: welding documentation and UK sponsor compliance
People + docs
records, evidence, dates, and follow-up tasks in one workspace
R / A / G
visibility for upcoming, missing, and overdue items
Templates -> packs
workflow-specific forms, imports, exports, and generated outputs
What's inside
One platform, built from concrete workflow pieces.
The current product already covers structured records, people, documents, deadlines, workflow-specific templates, imports, generated outputs, packs, and grounded search. Public feature pages go deepest on welding today, with sponsor compliance shown separately below.
Welder qualification tracking
ISO 9606 records with process, material group, position and the thickness and diameter ranges that define approval.
Continuity & revalidation alerts
Six-month continuity windows and revalidation dates surfaced before they lapse.
Custom form templates
Build your own forms, or upload a PDF you already use and map its fields onto saved records.
WPS & WPQR management
Procedures linked to the qualification records that support their ranges — ISO 15609 and ISO 15614.
Import & PDF extraction
Upload completed qualification PDFs and review extracted draft records before saving.
Grounded record search
Ask plain questions and get answers drawn only from saved records — with sources.
The dashboard
Open one workspace and know what needs attention.
A shared coverage view brings the records, deadlines, missing evidence, and follow-up tasks that need action to the surface first — whether that is a welder coming up for continuity or a sponsored worker record due for review.
- Coverage at a glance across live records, dates, and workflow tasks.
- Deadline-driven attention lists for renewals, missing evidence, and follow-ups.
- Direct routes into records, documents, outputs, and review actions from the same workspace.
Coverage plus action paths
The current live workspaces already generate welding certificates and procedure outputs, sponsor summaries, and custom workflow documents from saved records.
Who it's for
Built for the person who owns the records.
Compliance owners across SME teams who need a clearer answer to what is current, what is due soon, what is missing, and what needs action.
Compliance owners
The person who needs a clearer answer to which records are current, which deadlines are coming up, and what still needs follow-up.
Operations, QA, and HR teams
Teams managing document-heavy workflows such as welding documentation or UK sponsor compliance without wanting a maze of spreadsheets and folders.
SME founders and managers
Businesses that need records, evidence, renewal dates, packs, and workflow-specific outputs to stay visible as the company grows.
Current live verticals
Live today: welding documentation and UK sponsor compliance.
The shared platform already supports two concrete workflows. Welding public pages go deep on qualification and procedure records; the sponsor workspace handles worker records, evidence, key dates, and packs.
Sponsored worker records
Keep worker details, visa information, and compliance status in one structured record.
Visa & right-to-work dates
Track visa expiries and right-to-work check and re-check dates so they stay visible.
Document evidence
Attach right-to-work evidence, CoS details, and supporting documents to the worker they belong to.
Missing records
Surface gaps so missing evidence and outstanding items are easy to see and chase.
Follow-up actions
Helps track reporting actions and follow-ups so they are less likely to be missed.
Alerts where enabled
Supports alerts for upcoming visa expiries, re-checks, and other sponsor-related dates.
Pricing
Simple pricing for SME compliance teams.
Start free with your own records, then move to a team workflow for tracking compliance records, evidence, renewal dates, and follow-up tasks across the workflow your business runs today.
Free
Start one workflow
Bring your current records into one workspace and see the first due dates, missing evidence, and follow-up items.
- Structured records for people, documents, and key dates
- Visibility on deadlines, missing evidence, and follow-ups
- A first shared workspace without spreadsheet chasing
Team
Run the shared workflow
Add templates, imports, generated outputs, packs, and team visibility around the workflow your business runs today.
- Workflow-specific templates, forms, and outputs
- Reviewed imports, exports, and evidence packs
- Grounded search plus broader team access
See it with your own records.
Take the tour, then start free and map the first workflow your team wants to organise.