Welding features
Welding: full feature list
One page listing everything the welding workspace tracks, stores, watches and generates — field by field.
Records it tracks
Structured records with their own fields, status and history. Standards are free text, so ISO 9606, ASME Section IX, AWS D1.1 and API 1104 qualifications can all be recorded.
- Welders
- Full name, identification or stamp number, date of birth, start date and active or inactive status. Inactive welders drop out of the dashboard, alerts and reminder emails.
- Welder qualifications
- Standard, welding process, material group, product type, joint type, position, thickness range, diameter range, backing, date qualified, examining body, certificate number and notes — linked to the welder.
- Continuity confirmations
- Confirmed on, confirmed by, method, evidence link and next confirmation due. Saving a confirmation moves the qualification's next continuity date forward; with no date entered it adds six calendar months.
- Continuity safeguards
- A qualification can never be saved without a continuity date, confirmations cannot be entered out of date order, and a retried save does not record the same confirmation twice.
- Revalidation
- Revalidation basis of three-year, two-year (NDT) or unlimited (ISO 3834), with a revalidation due date watched separately from continuity.
- Welding procedure specifications (WPS)
- Reference, standard, process, material group, thickness and diameter ranges, position, joint type, draft / approved / archived status, document link and the supporting WPQR.
- Procedure qualification records (WPQR / PQR)
- Reference, standard, test date, examining body, certificate number, qualified ranges, source document and notes. Each WPS shows the WPQR that supports it.
Dates it watches and how it alerts
- Red, amber, green status
- Continuity turns amber 30 days before it is due and revalidation 90 days before. Anything past its date is red. Each welder shows the status of their most urgent qualification.
- Dashboard
- Coverage bar of current, due-soon and overdue qualifications; tiles for active welders, live qualifications, items due in 30 days and overdue items; a needs-attention table filtered by status and welding process.
- Alerts page
- Overdue and due-soon continuity and revalidation items in one list, with an overdue count in the sidebar.
- Email reminders
- A daily run sends reminders 90, 60 and 7 days before a date, plus an overdue notice. The reminder days (1 to 365) and the recipient are set in Settings.
- Missed-day catch-up
- If a daily run is missed, the next run still sends the most urgent reminder owed. The same reminder is never sent twice for the same date.
Documents it stores
A searchable evidence library. PDF and Word files up to 10 MB each.
- Ten document types
- Welder qualification, continuity evidence, WPS, WPQR, NDT report, material certificate, calibration certificate, inspection report, audit evidence and other.
- Linked to records
- Each file can be linked to a welder, a qualification, a WPS, a WPQR or the company.
- Suggested filing
- Text is extracted from the file and a document type and matching record are suggested for you to confirm. Scanned files without selectable text are flagged.
- Saved copies of generated forms
- A form created in the document generator can be saved into the library as a reviewed Word copy.
Forms it generates (35)
Forms are generated from the information you supply and downloaded as editable Word, PDF or Markdown. A generated form is a document: it does not create a tracked record, a due date or an alert. US code formats use US units and terminology.
Five-document pack
- Welder qualification recordCreate an editable welder qualification record from your own information. →
- Welding continuity recordCreate an editable welding continuity record from your own information. →
- Welding procedure specificationCreate an editable welding procedure specification from your own information. →
- WPQR recordCreate an editable wpqr record from your own information. →
- Welding document indexCreate an editable welding document index from your own information. →
US code forms
- WPS (ASME Section IX format)Welding procedure specification laid out by the QW-482 variable groups: joints, base metals, filler metals, positions, preheat, PWHT, gas, electrical and technique. →
- PQR (ASME Section IX format)Procedure qualification record in QW-483 layout: variables as actually recorded on the test coupon, tensile and bend results, and certification. →
- Welder performance qualification (QW-484A format)Welder performance qualification record: actual test variables against the range qualified, examination results, certification and the QW-322 continuity date. →
- Welding operator qualification (QW-484B / ISO 14732)Qualification record for machine and automatic welding operators: equipment, control variables, test results and requalification. →
- Pipeline welding procedure specification and qualification (API 1104)Pipeline procedure record following the API 1104 Section 5 specification items and qualification test results for pipe and fitting welds. →
- Pipeline welder qualification test record (API 1104)Welder qualification record for pipeline work: single or multiple qualification, essential variables, test results and the 49 CFR 192.229 requalification date. →
- Structural WPS and PQR (AWS D1.1)Structural steel welding procedure, prequalified or qualified by testing, with joint details, filler, electrical, technique and PQR results. →
- Welder continuity log (QW-322 / 49 CFR 192.229)Log of production welding that keeps each welder's performance qualification current, with the governing interval, last qualifying weld and requalification due date. →
- Operator qualification (OQ) record (49 CFR 192 Subpart N)Operator qualification record for covered tasks on gas pipeline facilities: tasks, evaluation method, evaluator, result and requalification interval. →
Production records
- Weld mapJoint register for a drawing or assembly: joint numbers, type, size, WPS, NDT extent and hold points. →
- Weld log and traceability recordPer-joint traceability: welder, WPS, date, process, heat numbers, consumable lot, inspection result and status for one assembly or serial number. →
- Material traceability and MTR logReceived materials by heat number with MTR references, receiving inspection, where-used records and remnant control. →
- Preheat and interpass temperature logTemperature readings against the WPS preheat minimum and interpass maximum, with instrument, location, time and out-of-range actions. →
- Post-weld heat treatment recordPWHT cycle as recorded: heating rate, hold temperature and time, cooling rate, thermocouple locations, chart reference and post-treatment tests. →
- Fit-up and dimensional inspection recordPre-weld check of root opening, root face, bevel, alignment, cleanliness, tacks and backing against the drawing and WPS. →
- Weld repair recordDefect, excavation, repair WPS, repair welder, attempt number and re-inspection result for one weld repair. →
- Welding nonconformance report (NCR)Nonconformance description, disposition (use as is, repair, rework, scrap), approvals, root cause, corrective action and close-out. →
- Pressure test record (hydrostatic or pneumatic)Per-assembly pressure test record with the 49 CFR 192.517 items: medium, pressure, duration, gauge, chart, leaks or failures and the employee responsible. →
- Coating inspection reportSurface preparation, ambient conditions, DFT readings, holiday and adhesion tests and acceptance for a coated item. →
- Welding consumable control logReceipt, storage, oven conditioning and issue of electrodes, wire and flux by lot number, with certificate references. →
Inspection and testing
- Visual weld inspection reportVT report against AWS D1.1 Table 6.1, ASME B31.3 or API 1104 Section 9 acceptance criteria: observations per joint, result and inspector certification. →
- NDT request and reportRequest for RT, UT, MT, PT or PAUT with extent and acceptance criteria, followed by technician, technique, results per joint and report number. →
- Destructive test report (bend, nick-break, tensile, macro)Laboratory results for guided bend, nick-break, tensile, macroetch, hardness and fillet fracture specimens from a WPQ, PQR or production coupon. →
- Inspection and test plan (ITP)Activity-by-activity plan with references, acceptance criteria, hold, witness and review points, responsible parties and records produced. →
Personnel and equipment
- NDT personnel certification recordMethods, levels, certification numbers, issue and expiry dates, vision tests and recertification due for one NDT technician. →
- Welding inspector and coordinator competence recordCertification, scope of authority, appointment and renewal dates for a CWI, CWE or responsible welding coordinator. →
- Welding equipment calibration and validation recordCalibration or validation of power sources, wire feeders, ovens, gauges and pyrometers: parameters checked, tolerance, result, certificate and next due date. →
Quality and certificates
- Certificate of conformanceStatement for an order or shipment that items conform to the stated specifications, with referenced material, qualification, test and coating records. →
- Welding quality planProject-level plan for how welding will be controlled: codes, procedures, welder qualifications, material and consumable control, inspection, subcontractors and records. →
- Job traveler / shop routerShop routing document that follows an item through cutting, fit-up, welding, inspection, test, coating and shipping with sign-off at each operation. →
Getting data in and asking questions
- PDF import
- Upload a completed qualification certificate and the welder and qualification fields are extracted with a confidence score. You review every field before anything is saved; blank templates are detected and flagged.
- Starter import
- Paste existing data, for example from a spreadsheet, and review the draft welders and qualifications, with likely duplicates flagged, before saving.
- Ask Soteriaa
- Ask which qualifications are overdue, who needs continuity confirmation, what a named welder holds, which WPS uses a WPQR, or which documents mention a term. Answers come only from your workspace's records.
- API and MCP for documents
- Generate, save and export forms from your own tools or an AI agent using a scoped connection token.
Certificates and your own templates
- Qualification certificate
- A printable single-page A4 certificate for any qualification, with your logo, brand colour, address and footer note.
- Template builder
- Build qualification, welder, WPS and WPQR templates from sections and mapped fields, and set a default for each record type.
- Your existing PDF forms
- Upload a PDF form, have likely fields detected, map them to saved record data and print completed copies.
Workspace and settings
- Business profile and branding
- Business and legal name, certification scheme, default examining body, address, contact details, logo, brand colour and footer note used on every output.
- Private workspace
- Records are isolated to your company and the workspace is excluded from search engines.
- Billing
- One flat plan billed monthly or yearly, with a 14-day trial, managed from the workspace.
Scope and boundaries
Soteriaa records the information you supply and watches the dates you enter. It does not qualify welders, approve procedures, certify records or establish compliance with any code or standard.
Imported and suggested values are proposals for you to review; nothing is saved without your confirmation.
Job-level documents such as weld logs, pressure test records and certificates of conformance are generated forms, not tracked records.