UK sponsor compliance resources
UK sponsor compliance: forms, guides & comparisons
Start with a free document, explore the tracking workspace, or compare software for your team.
Free forms & document packs
Create editable drafts from your own information. Review the output before use.
- UK sponsor compliance document packCreate five related documents together →
- Sponsor worker summaryCreate an editable sponsor worker summary from your own information. →
- Right-to-work check recordCreate an editable right-to-work check record from your own information. →
- Attendance and absence recordCreate an editable attendance and absence record from your own information. →
- Sponsor change and reporting logCreate an editable sponsor change and reporting log from your own information. →
- Sponsor evidence checklistCreate an editable sponsor evidence checklist from your own information. →
- Sponsor audit-pack templateOrganise records for an internal review →
- Sponsorship cost calculatorExplore fee estimates and assumptions →
- Sponsor records for care homesExplore the care-sector workflow →
Tracking features
- Full feature listEvery record, date, document type and form in the uk sponsor compliance workspace →
- Sponsored worker trackingTrack sponsored worker details, visa dates, right-to-work checks, document evidence, and follow-up actions in a UK sponsor compliance workspace. →
- Visa & RTW alertsSoteriaa helps teams track visa and right-to-work deadlines by showing upcoming expiries, missing evidence, and follow-up actions in a UK sponsor compliance workspace. →
Guides, costs & pricing
- Sponsor software under £100A budget-filtered guide to sponsor compliance software under £100 a month, with headcount arithmetic, VAT treatment, annual-billing caveats and published capacity limits. →
- Sponsor compliance record keepingA practical guide to the records UK sponsor licence holders commonly keep, including sponsored workers, right-to-work checks, visa dates, evidence, and follow-up actions, and how a workflow tool helps track them. →
- Right-to-work check trackingHow to track right-to-work checks: what to record, why follow-up dates matter, and how a workflow tool helps keep evidence and re-check dates visible. Businesses remain responsible for completing checks correctly. →
- Is the SMS enough for compliance?The Home Office Sponsor Management System is where you report: assign CoS, report changes, manage your licence. It is not an evidence workspace. Here is the gap and how sponsors keep what they would have to show. →
- Best sponsor compliance softwareA vendor-neutral map of UK sponsor licence compliance software in 2026 (Root HR, UKVICAS, LuwaSuite, ComplianceGuard, Annaizu, SponsorSafe, SMS System, Borderless and Soteriaa) with published pricing and the metering axis that makes them comparable. →
- Sponsor rules changesStatement of Changes updates land roughly twice a year. This is a dated index of what changed for UK sponsor licence holders, starting with the March 2026 changes: Appendix D employment-rights records, the pay-period salary rule, and eligible role. →
- Appendix D explainerFrom March 2026, Appendix D requires sponsors to retain evidence they told sponsored workers about their employment rights, reaching workers already in post, not just new hires. What it requires and what most sponsors still need to do. →
- HMRC & Home Office data sharingFrom 8 April 2026 the Skilled Worker sponsor guidance states the Home Office checks salary via HMRC, and the pay-period rule tests each pay period. A single underpaid month is now detectable from payroll data. →
- Director liability & sponsor complianceBreaching sponsor duties is administrative. It risks the licence, not prison. But a director can be personally criminally liable for illegal working under the Immigration, Asylum and Nationality Act 2006. Two different regimes. →
- Visa expiry trackingHow employers keep visibility of sponsored worker visa dates, right-to-work follow-up dates, and renewal or reporting actions, and how a workflow tool helps centralise expiry dates and follow-ups. →
- Sponsored worker recordsWhat a sponsored worker record is, the fields employers commonly keep (identity, visa, job, contact, right-to-work, documents, and follow-ups), and how a workflow tool helps spot missing evidence. →
- UK party immigration-policy tracker (2026)A dated sponsor-records tracker separating government guidance, bills and Labour, Conservative and Reform UK proposals, with primary sources and review questions. →
- Labour / Government sponsor-duty changes (2026)Current sponsor guidance, scheduled right-to-work changes, the Immigration and Asylum Bill and proposed settlement reform, separated by status and source date. →
- Conservative immigration policy: sponsor records (2026)What Conservative immigration announcements could mean for future sponsor-record reviews, and why announcements do not change current worker permission or duties. →
- Reform UK immigration policy: sponsor records (2026)A sourced snapshot of Reform UK permission and employer-levy proposals, with conditional record-review questions and a clear distinction from current obligations. →
- Borderless pricing (2026)Borderless uses bespoke pricing. Compare published worker allowances, identify conflicting seat and contract wording, and prepare a written quote request. →
- SponsorFort pricing (2026)SponsorFort lists £99, £249 and £449 monthly plans plus VAT. See worker and seat allowances, promotional caveats and what to ask before subscribing. →
- SMS System pricing (2026)The commercial SMS System lists £39.99 or £79.99 monthly plus £5 per sponsored employee, excluding VAT. See calculated totals and the official-system distinction. →
- WPC HR pricing (2026)WPC HR lists £100, £250 and £350 monthly plans excluding VAT. Compare sponsored-worker bands and bundled professional services before comparing software costs. →
- Sponsor audit preparation: the real costBudget for sponsor audit preparation with a five-worker example: £840 in internal time, a separate professional review fee and optional record software. →
- BrightHR pricing (2026)BrightHR's displayed package prices, headcount-dependent quote structure and the questions a sponsor employer should ask about HR support and record tracking. →
- BreatheHR pricing (2026)Breathe's six UK core-HR price bands, employee and HR-user allowances, VAT and add-on boundaries, with a sponsor-employer buying example. →
- What a sponsor licence revocation costs: worked exampleA transparent £19,900 illustrative disruption budget separating extra cash costs, internal time and excluded losses. Not a fine, average claim or customer case study. →
- Immigration solicitor vs compliance software: cost comparisonCompare a published solicitor audit fee with Soteriaa's annualised sponsor subscriptions. Legal advice and record software have separate scopes and can be budgeted together. →
Software comparisons & alternatives
- Soteriaa vs UKVICASEvaluate Soteriaa and UKVICAS for UK sponsor licence compliance software, including sponsored worker records, visa and right-to-work tracking, evidence organisation, HR breadth, pricing, and support. →
- Soteriaa vs IRS HREvaluate Soteriaa's focused sponsor-record workspace alongside IRS HR's broader HR, time-monitoring, mock-audit, and solicitor-access proposition. →
- Soteriaa vs SovoHREvaluate Soteriaa's focused sponsor-compliance workspace alongside SovoHR's all-in-one HR system, including sponsored-worker versus total-employee pricing and verified product scope. →
- Soteriaa vs WPC HREvaluate Soteriaa's focused sponsor-record workspace alongside WPC HR's wider HR compliance suite, including worker limits, public pricing, operational monitoring, and practitioner-service boundaries. →
- Soteriaa vs SMS SystemEvaluate Soteriaa and SMS System for UK sponsor compliance: fixed employee-band pricing versus active-worker metering, records workflows, and operational workforce features. →
- Soteriaa vs BorderlessEvaluate Soteriaa's focused sponsor-record workspace alongside Borderless's broader sponsorship and immigration operating layer, including public pricing, integrations, processing, and adviser support. →
- Soteriaa vs SponsorFortEvaluate Soteriaa and SponsorFort at 5, 20, and unlimited sponsored workers using current advertised monthly prices, plus the workflow questions to check before choosing. →
- Soteriaa vs immigration solicitorsAn immigration solicitor gives legal advice; Soteriaa organises your sponsor records, deadlines, and evidence. They are different categories of spend, and most sponsors need both. Here is the split. →
- Soteriaa vs LuwaSuiteLuwaSuite is a compliance-first HR platform; Soteriaa is the specialist sponsor record-keeping layer you add to the HR system you already run. Compare pricing, positioning, and where each one wins. →
- Soteriaa vs BrightHRSoteriaa is not an alternative to BrightHR. It is the sponsor-licence layer BrightHR doesn't have. Keep BrightHR for HR and right-to-work; add Soteriaa for CoS records, sponsored-worker tracking, and the audit pack. →
- Soteriaa vs BreatheSoteriaa is not an alternative to Breathe. It is the sponsor-licence layer Breathe doesn't have. Breathe even partners with an immigration consultancy for it. Keep Breathe; add Soteriaa for £25/month. →
- Soteriaa vs ComplianceGuardSoteriaa and ComplianceGuard both do dedicated sponsor-licence compliance. Soteriaa is roughly six times cheaper; ComplianceGuard has a 25-year immigration consultancy behind it. Compare price and what stands behind each. →
- Soteriaa vs AnnaizuAnnaizu charges per employee per month, so cost climbs with headcount: about £840/month at 100 employees. Soteriaa's bands don't move like that: £149 covers unlimited. Compare the metering and where each wins. →
- LuwaSuite vs UKVICASIndependent comparison of LuwaSuite and UKVICAS for UK sponsor compliance software, including sponsor workflows, HR breadth, public pricing signals, and where Soteriaa fits for fixed-price SME record keeping. →
- Soteriaa vs spreadsheets (sponsor)Evaluate spreadsheets and Soteriaa for UK sponsor compliance records: sponsored workers, right-to-work checks, visa expiry dates, document evidence, and follow-up actions. →
- UKVICAS alternativesAlternatives to UKVICAS for UK sponsor licence compliance software, including Soteriaa, LuwaSuite, SponsorSafe, SMS System, and Sponsicore. →
- Borderless alternativesA practical guide to Borderless alternatives for UK sponsor compliance, including focused record-keeping software, broader HR platforms, sponsor-first workflow tools, and service-backed options. →
- SponsorFort alternativesA practical guide to SponsorFort alternatives for UK sponsor compliance, including lower-cost specialist software, broader HR platforms, immigration-service providers and sponsor-first workflow tools. →
- SMS System alternativesA practical guide to SMS System alternatives for UK sponsor compliance, with headcount pricing, product-scope trade-offs and verified sponsor software options. →
- BrightHR sponsor alternativesA buyer's guide for BrightHR customers deciding whether general HR records are enough for sponsor compliance or whether to add a specialist sponsor record and evidence layer. →
- BreatheHR sponsor alternativesA buyer's guide for Breathe customers deciding whether its general HR and sponsorship record-keeping support is sufficient or a specialist sponsor workflow should sit alongside it. →
- LuwaSuite alternativesAlternatives to LuwaSuite for UK sponsor compliance, including Soteriaa, UKVICAS, SponsorSafe, SMS System, and Sponsicore. →
Soteriaa provides document generation, record tracking and workflows. It does not provide legal assistance, certify records or establish compliance.