UK sponsor compliance resources
UK sponsor compliance: forms, guides & comparisons
Start with a free document, explore the tracking workspace, or compare software for your team.
Free forms & document packs
Create editable drafts from your own information. Review the output before use.
- UK sponsor compliance document packCreate five related documents together →
- Sponsor worker summaryCreate an editable sponsor worker summary from your own information. →
- Right-to-work check recordCreate an editable right-to-work check record from your own information. →
- Attendance and absence recordCreate an editable attendance and absence record from your own information. →
- Sponsor change and reporting logCreate an editable sponsor change and reporting log from your own information. →
- Sponsored worker file checklistCreate an editable sponsored worker file checklist from your own information. →
- Sponsor audit-pack templateOrganise records for an internal review →
- Sponsorship cost calculatorExplore fee estimates and assumptions →
- Sponsor records for care homesExplore the care-sector workflow →
Tracking features
- Full feature listEvery record, date, document type and form in the uk sponsor compliance workspace →
- Sponsored worker managementTrack every sponsored worker's documents, evidence and key dates in one record. Import existing files, review what's extracted, and download a worker pack. →
- Visa & right to work trackingTrack sponsored employees' visa expiry and right-to-work recheck dates, store the evidence, and get alerts before a date is missed. Free trial. →
Guides, costs & pricing
- Sponsor software under £100Sponsor compliance software under £100 a month, worked out at 5, 20 and 21 sponsored workers with VAT and annual billing. Prices checked October 2026. →
- Sponsor licence record keepingWhat Appendix D requires a licensed sponsor to keep, for each sponsored worker and for the organisation, mapped to the record and its official source. →
- Right-to-work check trackingHow to track right-to-work checks: what to record, why follow-up dates matter, and how a workflow tool keeps evidence and re-check dates visible. →
- Is the SMS enough for compliance?The Sponsor Management System is where you report to the Home Office. It is not an evidence workspace. The gap, and how sponsors keep their evidence. →
- Best sponsor compliance softwareNine UK sponsor licence compliance tools compared on price, worker limits and what each tracks. Supplier prices checked October 2026. →
- Sponsor rules changesA dated index of UK sponsor rules changes since March 2026: Appendix D employment-rights records, the pay-period salary rule and eligible roles. →
- Appendix D explainerFrom March 2026, Appendix D requires sponsors to keep evidence they told sponsored workers about their employment rights. What it requires and what to do. →
- HMRC & Home Office data sharingFrom 8 April 2026 the Home Office checks sponsored-worker salary against HMRC data, and the pay-period rule tests each pay period. What to check. →
- Director liability & sponsor complianceBreaching sponsor duties risks the licence, not prison, but a director can be criminally liable for illegal working (2006 Act). Two different regimes. →
- Visa expiry trackingHow employers keep visibility of sponsored worker visa dates, right-to-work follow-up dates, and renewal or reporting actions, and how a workflow tool helps centralise expiry dates and follow-ups. →
- Sponsored worker recordsWhat a sponsored worker record is, the fields employers commonly keep (identity, visa, job, contact, right-to-work, documents, and follow-ups), and how a workflow tool helps spot missing evidence. →
- Immigration white paper tracker: what is in force (2026)A dated tracker separating the 2025 immigration white paper measures now in force from those still scheduled or unresolved, with the record question for each. →
- Skilled Worker salary thresholds and going rates (2026)The general and discounted Skilled Worker salary thresholds, the separate going-rate test, and per-pay-period assessment, with rule references from Appendix Skilled Worker. →
- Care-worker route: current status for sponsors (2026)Overseas recruitment for care-worker roles closed in July 2025 and in-country switching runs to July 2028. What is open, what is closed, and what each means for records. →
- SMS reporting deadlines: every sponsor window on one page (2026)Every sponsor reporting duty and its deadline in working days, with paragraph references from Part 3 of the sponsor guidance, updated 2 September 2026. →
- Civil penalty levels for illegal working (dated, 2026)Current civil penalty levels for employing an illegal worker, the fast payment reduction, and how the statutory excuse depends on evidence you retained. →
- Best sponsor compliance software for care homes (2026)Care workers can now be sponsored only from inside the UK, and CQC registration is a licence condition. Compare sponsor software for care providers against the records those rules create. →
- Best sponsor compliance software for recruitment agencies (2026)An agency can sponsor only its own staff, not the candidates it places. Compare sponsor-record and right-to-work tools for recruitment agencies, with the 1 October 2026 changes. →
- Best sponsor compliance software for hospitality (2026)Chef, restaurant, hotel and bar-manager roles are closed to new sponsorship. Compare software for keeping an existing sponsored hospitality team compliant, pay period by pay period. →
- UK party immigration-policy tracker (2026)A dated sponsor-records tracker separating current government guidance and bills from six parties’ proposals, with primary sources and conditional review questions. →
- Labour / Government sponsor-duty changes (2026)Current sponsor guidance, scheduled right-to-work changes, the Immigration and Asylum Bill and proposed settlement reform, separated by status and source date. →
- Conservative immigration policy: sponsor records (2026)What Conservative immigration announcements could mean for future sponsor-record reviews, and why announcements do not change current worker permission or duties. →
- Reform UK immigration policy: sponsor records (2026)A sourced snapshot of Reform UK permission and employer-levy proposals, with conditional record-review questions and a clear distinction from current obligations. →
- Green Party immigration policy: sponsor records (2026)Green Party pledges on visa fees, minimum income requirements and the hostile environment, and why none of them changes a sponsor record-keeping duty. →
- Liberal Democrat immigration policy: sponsor records (2026)Worker mobility between employers is the Liberal Democrat position closest to sponsor records. A conference remark is not an adopted policy, and no current duty changes. →
- Restore Britain immigration policy: sponsor records (2026)Restore Britain proposes ending the benefits of indefinite leave to remain and revocable conditional status. Why an existing settled-status record must not change now. →
- Borderless pricing (2026)Borderless uses bespoke pricing. Compare published worker allowances, identify conflicting seat and contract wording, and prepare a written quote request. →
- SponsorFort pricing (2026)SponsorFort lists £99, £249 and £449 monthly plans plus VAT. See worker and seat allowances, promotional caveats and what to ask before subscribing. →
- SMS System pricing (2026)The commercial SMS System lists £39.99 or £79.99 monthly plus £5 per sponsored employee, excluding VAT. See calculated totals and the official-system distinction. →
- WPC HR pricing (2026)WPC HR lists £100, £250 and £350 monthly plans excluding VAT, by total employees. Every plan has the same features; audits and set-up are billed separately. →
- Sponsor audit preparation: the real costBudget for sponsor audit preparation with a five-worker example: £840 in internal time, a separate professional review fee and optional record software. →
- BrightHR pricing (2026)BrightHR's displayed package prices, headcount-dependent quote structure and the questions a sponsor employer should ask about HR support and record tracking. →
- BreatheHR pricing (2026)Breathe's six UK core-HR price bands, employee and HR-user allowances, VAT and add-on boundaries, with a sponsor-employer buying example. →
- What a sponsor licence revocation costs: worked exampleA transparent £19,900 illustrative disruption budget separating extra cash costs, internal time and excluded losses. Not a fine, average claim or customer case study. →
- Immigration solicitor vs compliance software: cost comparisonCompare a published solicitor audit fee with Soteriaa's annualised sponsor subscriptions. Legal advice and record software have separate scopes and can be budgeted together. →
Software comparisons & alternatives
- Soteriaa vs UKVICASSoteriaa and UKVICAS compared for UK sponsor compliance: worker records, visa and right-to-work tracking, evidence, HR breadth and pricing. →
- Soteriaa vs IRS HREvaluate Soteriaa's focused sponsor-record workspace alongside IRS HR's broader HR, time-monitoring, mock-audit, and solicitor-access proposition. →
- Soteriaa vs SovoHREvaluate Soteriaa's focused sponsor-compliance workspace alongside SovoHR's all-in-one HR system, including sponsored-worker versus total-employee pricing and verified product scope. →
- Soteriaa vs WPC HRSoteriaa's focused sponsor-record workspace compared with WPC HR's full HR system: pricing, headcount, features and service boundaries. →
- Soteriaa vs SMS SystemSoteriaa and SMS System compared for UK sponsor compliance: fixed worker bands versus per-worker pricing, records and workforce features. →
- Soteriaa vs BorderlessSoteriaa's sponsor-record workspace compared with Borderless's sponsorship and immigration platform: pricing, processing and adviser support. →
- Soteriaa vs SponsorFortSoteriaa and SponsorFort compared for UK sponsor compliance: guided workflow versus focused records, with a scope-based verdict. →
- Soteriaa vs immigration solicitorsAn immigration solicitor gives legal advice; Soteriaa organises your sponsor records, deadlines, and evidence. They are different categories of spend, and most sponsors need both. Here is the split. →
- Soteriaa vs LuwaSuiteLuwaSuite is a compliance-first HR platform; Soteriaa is the sponsor-record layer beside your HR system. Pricing, scope and where each wins. →
- Soteriaa vs RootHRSoteriaa vs RootHR: an all-in-one HR and UKVI platform priced by employee, or a sponsor-records layer priced by sponsored worker. Checked October 2026. →
- Soteriaa vs SponsoroSoteriaa vs Sponsoro: two focused sponsor compliance tools priced by sponsored worker, compared on plans, features, AI and trials. Checked October 2026. →
- Soteriaa vs SponsorSafeSoteriaa vs SponsorSafe: yearly sponsor licence plans with an HR hub and SMS manager, or a monthly sponsor-records layer. Prices checked October 2026. →
- Soteriaa vs BrightHRKeep BrightHR for HR and visa reminders; add Soteriaa for CoS records, sponsored-worker evidence, reportable changes and packs. Compared October 2026. →
- Soteriaa vs BreatheBreathe holds right-to-work documents and expiry dates; Soteriaa adds CoS records, reportable changes and packs, from £25/month. →
- Soteriaa vs ComplianceGuardSoteriaa vs ComplianceGuard for sponsor-licence compliance: Soteriaa is about six times cheaper; ComplianceGuard has an immigration consultancy behind it. →
- Soteriaa vs AnnaizuAnnaizu charges per employee per month, so cost climbs with headcount: about £840/month at 100 employees. Soteriaa's bands don't move like that: £149 covers unlimited. Compare the metering and where each wins. →
- LuwaSuite vs UKVICASIndependent comparison of LuwaSuite and UKVICAS for UK sponsor compliance software, including sponsor workflows, HR breadth, public pricing signals, and where Soteriaa fits for fixed-price SME record keeping. →
- Soteriaa vs spreadsheets (sponsor)Evaluate spreadsheets and Soteriaa for UK sponsor compliance records: sponsored workers, right-to-work checks, visa expiry dates, document evidence, and follow-up actions. →
- UKVICAS alternativesAlternatives to UKVICAS for UK sponsor licence compliance software, including Soteriaa, LuwaSuite, SponsorSafe, SMS System, and Sponsicore. →
- Borderless alternativesBorderless alternatives for UK sponsor compliance: focused record-keeping software, HR platforms and sponsor-first tools. Prices checked October 2026. →
- SponsorFort alternativesSponsorFort alternatives for UK sponsor compliance: lower-cost specialist software, HR platforms and service-backed options. Prices checked October 2026. →
- SMS System alternativesSMS System alternatives for UK sponsor compliance, with headcount pricing worked out against fixed-band options. Prices checked October 2026. →
- BrightHR sponsor alternativesKeep BrightHR or add a sponsor layer? A guide for BrightHR customers whose general HR records may not cover sponsor licence compliance. →
- BreatheHR sponsor alternativesIs Breathe enough for sponsor licence compliance, or should a specialist sponsor layer sit alongside it? A guide for Breathe customers. →
- LuwaSuite alternativesAlternatives to LuwaSuite for UK sponsor compliance, including Soteriaa, UKVICAS, SponsorSafe, SMS System, and Sponsicore. →
Soteriaa provides document generation, record tracking and workflows. It does not provide legal assistance, certify records or establish compliance.