Comparison · Last verified: October 2026
Soteriaa vs RootHR: Sponsor Compliance Software Compared
RootHR is an all-in-one HR and UKVI compliance platform priced by total employees, while Soteriaa is a focused sponsor-records workspace priced by sponsored workers that sits beside the HR system you already run. RootHR's published plans start at £10/month for up to 15 employees billed yearly (£14 billed monthly), excluding VAT, and bundle rota, leave, recruitment and payroll support with right-to-work and eVisa monitoring. Soteriaa is £25/month for up to 5 sponsored workers, £79 for up to 20 and £149 with no worker limit, with a 14-day free trial. RootHR facts checked 11 October 2026.
Last updated . Reviewed by Soteriaa team.
Short answer
Choose by shape, not by feature count. RootHR is an HR platform with UKVI compliance built in, priced by total employees, with sponsor licence services available from the same supplier. Soteriaa is a sponsor-records layer, priced by sponsored workers, for employers that already run HR elsewhere. If you need HR software anyway, RootHR's entry price is lower; if you do not want to move your HR, Soteriaa adds only the sponsor job.
At a glance
Two different shapes of product.
Limited to points stated on RootHR's own pages and verified in Soteriaa's product.
On smaller screens, scroll the table sideways to see every column.
| Area | RootHR | Soteriaa |
|---|---|---|
| What it is | All-in-one HR and UKVI compliance platform: HR core, onboarding, rota, attendance, leave, recruitment ATS, document management and payroll support. | Focused sponsor-records workspace. Not an HR, rota or payroll system. |
| What sets the price | Total employees, 15-employee minimum, in bands of 15, 50 and 100. | Sponsored workers only: up to 5, up to 20, or no limit. |
| Right-to-work and visa dates | Right to Work monitoring and eVisa and document expiry alerts are in every plan. | Visa and right-to-work dates per sponsored worker, with a daily email digest of anything due within 90 days. |
| Reportable changes | Its sponsor licence page lists tracking reportable changes and reporting-deadline reminders. | Change log per worker with old and new values and the action taken. |
| Document import | Document management and staff records. | Fields extracted from uploaded evidence; you review them, and nothing is saved until you confirm. |
| Services and advice | Lists sponsor licence application and renewal, UKVI audit preparation and solicitor services; advisory desk with a free 30-minute consultation. | Software only. No immigration advice. |
| Free trial | First month £0 on the pricing page; homepage advertises a 30-day free trial. | 14-day free trial. |
RootHR facts checked on 11 October 2026 against its pricing page, homepage, sponsor licence management page and UKVI compliance page. A feature not described there is not assumed to be missing.
Published pricing
Different units: all employees against sponsored workers.
RootHR prices every employee on the payroll; Soteriaa prices only the sponsored workers you record. If most of your staff are not sponsored, the units diverge further.
On smaller screens, scroll the table sideways to see every column.
| Plan level | RootHR (all employees, excl. VAT) | Soteriaa (sponsored workers) |
|---|---|---|
| Entry | Business Starter: up to 15 employees, £10/month billed yearly (£120/year) or £14 billed monthly. | Starter: up to 5 sponsored workers, £25/month. |
| Middle | Business Standard: up to 50 employees, £49/month billed yearly (£588/year) or £59 billed monthly. | Team: up to 20 sponsored workers, £79/month. |
| Top published plan | Business Plus: up to 100 employees, £89/month billed yearly (£1,068/year) or £99 billed monthly. | Unlimited: no worker limit, £149/month. |
| Beyond the top plan | Enterprise: custom pricing (not published). | Unlimited has no worker limit. |
| Extra people within a band | Extra employee £10/year on yearly billing or £1.50/month on monthly billing. | No per-worker add-ons; every sponsor feature is in every plan. |
RootHR prices from roothr.co.uk/pricing, checked 11 October 2026; RootHR states that prices exclude VAT. Soteriaa prices from its sponsor pricing page.
Where RootHR fits better
The honest case for RootHR.
Based only on what RootHR publishes.
One system for HR and UKVI
Rota, attendance, leave, recruitment, documents and payroll support sit with right-to-work and eVisa monitoring in one platform.
Lower entry price if you need HR anyway
£10/month for up to 15 employees on yearly billing (excl. VAT) includes the full HR platform.
Services from the same supplier
Sponsor licence application and renewal, UKVI audit preparation and solicitor services are listed on its site.
Where Soteriaa fits better
A sponsor layer that leaves your HR where it is.
Soteriaa keeps the records and surfaces the work. It gives no legal advice and makes no compliance determinations.
Keep your HR system
Add sponsor records without moving HR, rota or payroll to a new platform.
Priced by sponsored worker
£25 for up to 5, £79 for up to 20, £149 with no worker limit, whatever your total headcount.
Reviewed document import
Upload evidence, check the extracted fields, and save only when you confirm.
AI records assistant
Ask questions such as “whose visa expires in 90 days” and get answers from your own worker, deadline and evidence records. It is read-only and cannot change data.
Visa and right-to-work alerts
Due soon at 90 days, urgent at 30, with a daily email digest to the people you choose.
Worker and company packs
Assembled from your stored records when someone asks to see them.
Verdict
Choose RootHR or Soteriaa?
A scope-based verdict, not a ranking: both are legitimate choices for different operating models.
Neither product replaces the Home Office Sponsor Management System or immigration advice. See RootHR's pricing page, or compare nine tools in the best UK sponsor licence compliance software guide.
- Choose RootHR if you want one platform for HR, rota, leave, recruitment and UKVI monitoring, priced by total employees, or want sponsor licence services from the same supplier.
- Choose Soteriaa if you already run an HR system and want a focused sponsor record, evidence and deadline layer priced by sponsored worker.
What Soteriaa does not do
Soteriaa does not replace the Home Office Sponsor Management System, does not submit anything to the Home Office, does not perform right-to-work checks or ID verification, and gives no immigration advice. It records the information you supply and surfaces the dates you enter; responsibility for sponsor duties stays with you. Related: is the Sponsor Management System enough?
Comparison methodology
Soteriaa publishes this page and competes in the same software category. RootHR facts come only from RootHR's own public pages (pricing, homepage, sponsor licence management, UKVI compliance software), checked on 11 October 2026. Soteriaa facts come from its live product and pricing configuration. We have not tested RootHR hands-on. Where a price or limit is not on RootHR's pages it is marked not published, and a feature not described there is not assumed to be missing. Confirm anything important with the vendor before buying.
FAQ
Soteriaa vs RootHR questions
Short answers for buyers choosing between an HR platform with UKVI tools and a focused sponsor layer.
What is the difference between Soteriaa and RootHR?
RootHR describes itself as an all-in-one HR and UKVI compliance platform: HR records, onboarding, rota, attendance, leave, recruitment, document management and payroll support alongside right-to-work, eVisa and sponsor licence tools. Soteriaa covers only the sponsor-licence records: sponsored workers, CoS details, visa and right-to-work dates, evidence, reportable changes and packs. It is designed to sit beside the HR system you already use.
Is RootHR cheaper than Soteriaa?
At entry level, yes, if you need HR software anyway. RootHR counts all employees with a 15-employee minimum: £10/month for up to 15 billed yearly (£120 a year) or £14 billed monthly; £49 or £59 for up to 50; £89 or £99 for up to 100; Enterprise is custom; prices exclude VAT (checked 11 October 2026). Soteriaa counts sponsored workers only: £25/month for up to 5, £79 for up to 20 and £149 with no worker limit. If you already pay for an HR system, the fairer comparison is Soteriaa's price against the cost of moving your HR to RootHR.
Does RootHR offer immigration services as well as software?
RootHR's site lists services including sponsor licence application and renewal, UKVI audit preparation, solicitor services and compliance documentation packs, plus a free 30-minute consultation with its advisory desk. Soteriaa is software only and gives no immigration advice.
Do RootHR and Soteriaa have free trials?
RootHR's pricing page shows the first month at £0 on its Starter, Standard and Plus plans, and its homepage advertises a 30-day free trial. Soteriaa has a 14-day free trial on the sponsor workspace.
Does either product replace the Home Office Sponsor Management System?
No. RootHR's sponsor licence page says the Sponsor Management System remains the official system for licence and CoS activity. Soteriaa does not replace the SMS, does not submit anything to the Home Office, does not perform right-to-work checks or ID verification, and gives no immigration advice.
Keep your HR system. Add the sponsor layer beside it.
Sponsor-licence records, deadlines, evidence and packs, priced by sponsored worker. Start with a 14-day free trial.